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Tool 7.6

Cuenta de cobro PDF generator for Colombia

Fill in a Colombian cuenta de cobro, the payment request freelancers send, and download it as a one-page PDF with the amount in words.

Runs on your deviceRuns entirely in your browser: nothing you type or upload leaves your device.

An informational estimate; not legal, employment or tax advice.

How to use it

  1. Fill in your name and ID, the client's name and NIT, the number and date, the amount in pesos and what the payment is for. The amount in words appears as you type it.
  2. Add the bank account where you want to be paid, if you like, and tick the IVA statement only if you meet all of its conditions.
  3. Press Download PDF. The one-page PDF is made in your browser, so nothing you type leaves your device. Print it, sign it and send it to the client.

What a cuenta de cobro is, and who sends one

A cuenta de cobro is the document a person who doesn't have to invoice sends to ask for payment: a freelancer, a contractor on a contrato de prestación de servicios, a private tutor. No law sets its format. In practice it names the client, says that it owes (debe a) you an amount, in figures and in words, for a stated concept, and carries a date, a number and your signature. This tool writes that page, in Spanish, as a PDF.

It isn't an invoice. Whoever has to invoice must issue a factura electrónica validated by the DIAN, and a cuenta de cobro doesn't replace it. Among those who don't have to invoice are natural persons who aren't responsible for IVA under the Estatuto Tributario (ET) art. 437 par. 3 and 5, and those who only sell excluded goods or untaxed services with income under 3.500 UVT (Decreto 1625 de 2016, art. 1.6.1.4.3).

An example, and what the client does with it

Pepito Pérez, C.C. 1020304050, bills Tienda Ejemplo S.A.S., NIT 900123456-8, $ 2.500.000 for September's work on tienda-ejemplo.co. The PDF reads: CUENTA DE COBRO N.° 007, Medellín, 27 de septiembre de 2026, TIENDA EJEMPLO S.A.S., DEBE A: PEPITO PÉREZ, LA SUMA DE: $ 2.500.000 (DOS MILLONES QUINIENTOS MIL PESOS M/CTE.), then the concept, the bank account and a line to sign.

To deduct that payment, the client needs a documento soporte en adquisiciones efectuadas a sujetos no obligados a facturar, which the client issues itself (ET art. 771-2 and Decreto 1625 de 2016 art. 1.6.1.4.12). A client that invoices electronically must generate it electronically and send it to the DIAN (Resolución DIAN 000167 de 2021, now article 1.5.2.2.2 of Resolución 000227 de 2025). Your cuenta de cobro gives it the data; you don't file anything.

What to check before you send it

Tick the IVA statement only if you meet every condition of ET art. 437 par. 3, among them income from the activity under 3.500 UVT in the previous year and in the current one ($ 183.309.000 in 2026), one place of business, no single contract of 3.500 UVT or more, and bank deposits from taxed activities under that amount; the limit is 4.000 UVT if your income comes from contracts with the State. When the client is responsible for IVA, the same article asks you to give it a copy of your RUT showing that you aren't.

The client will usually ask for proof of your social security payments (see the questions below) and may withhold income tax (retención en la fuente), which this tool doesn't calculate. The PDF uses the basic PDF font, so emoji and letters outside Western European alphabets can't be written; the tool says so when that happens.

FAQ

Does a cuenta de cobro need a DIAN resolution or number?

No. It isn't one of the documents of the invoicing system, so the DIAN doesn't number it: the number on it is your own sequence. The document the DIAN may receive about that payment is the client's documento soporte.

When do I have to invoice instead?

When you become responsible for IVA, that is, when you stop meeting one of the conditions above: for example, your income from the activity reaches 3.500 UVT or you open a second place of business. Before signing a contract of 3.500 UVT or more you must register as responsible (ET art. 437 par. 3). From then on you issue factura electrónica.

Why does the client ask for my social security payment?

Because to deduct what it pays an independent worker, the client must check that you are affiliated to and paid the social security contributions the law asks of you (ET art. 108 par. 2). The same check applies when it withholds tax on your payment.

Do the amount in words and in figures have to match?

They should, and here they always do: the tool writes the words from the figure, in the usual form, DOS MILLONES QUINIENTOS MIL PESOS M/CTE. (moneda corriente). It works in whole pesos, up to `$ 999.999.999.999`.

What does the PDF look like, and can I change it?

One US Letter page in Spanish, laid out as in the example above; the bank account and the IVA statement appear only if you include them. To change something, edit the fields and download it again. To sign it without printing, the site's PDF signing tool can place an image of your signature.

  • 7.1NIT check digitCalculate or check the DIAN verification digit (DV) of a Colombian NIT or cédula with the modulo 11 formula, and see the calculation step by step.
  • 7.2Business days ColombiaCalculate working days between two dates or add business days to a deadline in Colombia.
  • 7.3Net salary ColombiaWork out take-home pay in Colombia from the gross monthly salary: health and pension deductions, the solidarity fund and the transport allowance, line by line.
  • 7.4Overtime pay ColombiaWork out overtime, night and Sunday or holiday pay in Colombia from your salary and hours, with the week and surcharge in force on each date.
  • 7.5Severance pay ColombiaCalculate the final settlement (liquidación) when a job ends in Colombia: cesantías and their interest, prima and unused vacation, with the days each covers.
  • 7.7UVT converterConvert between Colombian pesos and UVT (Unidad de Valor Tributario) for 2026 and 2025, with common DIAN thresholds and the rounding of article 868 ET.
  • 7.8IVA calculator ColombiaAdd IVA to a price or take it out of a total at 19% or 5%, in whole pesos, and see what exempt and excluded mean.
  • 7.94×1000 GMF calculatorWork out the 4×1000 (GMF) on a withdrawal or transfer in Colombia, with or without the monthly 350 UVT exemption for savings accounts, for 2025 or 2026.

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